Conference Staff.
As a UK conference staffing agency, we supply trained delegate-facing teams for conferences, summits and congresses nationwide. Hire conference staff for registration, badge collection, stewarding, speaker support and information desks, from a half-day seminar to a three-day congress.
Established 2007 with 6,000+ registered staff across 40 UK staffing hubs.
Whether you need one person on a registration desk or a managed team across arrivals, stewarding and speaker support, we match conference event staff to your brief, your venue and your delegate numbers.
Right-To-Work Checked & Insured
Right-to-Work documents checked for every member of staff, with Employer and Public Liability insurance on every booking. DBS checks, food hygiene certification, alcohol licensing and risk assessments on request.Right-to-Work checked on every member of staff, with Employer and Public Liability insurance on every booking. DBS and risk assessments on request.
Briefed To Your Agenda
Every staff member gets a briefing built from your delegate profile, schedule, venue layout and on-site expectations.Briefed on your delegate profile, schedule and venue layout before the day.
In-House PAYE & HMRC
Staff payroll, tax deductions, National Insurance and HR responsibilities all handled in-house.Payroll, tax, National Insurance and HR all handled in-house.
24/7 Staffing Support
Shift reminders, geo-tagged check-ins and live monitoring, with a dedicated project manager on every booking. One person on a desk or a full multi-day team, we scale to your delegate numbers.Geo-tagged check-ins and live monitoring, with a dedicated project manager on every booking. We scale to your delegate numbers.
Conference Staffing, Hour By Hour
The roles a conference actually needs, in the order the day needs them. Book one, or the whole team on a single booking.
Book conference staff →Conference Registration and Badge Collection
Check-in desks, badge printing and collection, delegate lists and pre-printed name badges. Staffed for the arrivals peak so the queue never becomes the story.
Conference Stewards
Directing delegates between plenary, breakout rooms, networking zones and catering, and keeping foot traffic moving through the venue all day.
Speaker Liaison and Green Room
Speaker check-in, green room hosting, mic handovers and session transitions, so your presenters only have to think about presenting.
Breakout Rooms and Timekeeping
Room turnarounds between sessions, roving microphones for Q and A, and quiet time cards from the back of the room so the programme does not drift.
Information Desks and Wayfinding
Staffed information points and floor guides across multi-level venues, briefed to answer the questions your app does not cover.
On-Site Conference Managers
A single point of contact running the team, liaising with venue staff and resolving problems before they reach you.
Recent Conference Staffing Work
Registration desks, stewards and speaker support at real UK conferences. Every project below was staffed, briefed and managed by Executional.
See all recent work →
RecentEngage Employee Summit 2026 | 12 Staff | 6 Stages
RecentHousing Technology Conference 2026 | 165 Shift Hrs
RecentPCR Valves | 50 Staff per day
RecentThe Martech Summit | Convene | 500 Delegates
RecentCustomer Engagement Summit | Evolution London | 12 Staff Per Day
RecentHidden Hearing | Silverstone
Organisers who book us again.
From brief to sign off in four steps
The same four steps whether you are booking one person for a morning or thirty across three days.
Send The Brief
Venue, dates, shift times and how many delegates you expect. Anything you already know about the running order helps us size the team.
Get The Costing
Priced line by line so you can see what each role and each shift costs, usually back the same working day.
Match The Team
Staff matched to your brief on experience, location and availability, drawn from the hub closest to your venue.
Invoicing
Invoiced after the event. If you need post-event reporting for internal sign off, that is available as a paid add-on.
Get A Quote For Conference Staff
Tell us the venue, the dates and your delegate numbers. A fully itemised quotation comes back with no hidden fees and nothing to pay to see it.
Or call us directly on 0113 479 0075 or 0203 026 1069
Questions we get asked most
The practical ones: what sits with us, what it costs, how far ahead to book and where we can reach.
What is the difference between conference staff and exhibition staff?
Conference staff work for the organiser and look after the delegate side of the event. Exhibition staff work for an individual exhibitor and look after that company's stand. If your conference has a show hall attached, the two run alongside each other and we can supply both, but they are booked as separate teams with separate briefs. Stand-side work is covered on our exhibition staff page.
What types of conferences do you staff?
Industry summits, B2B events, academic conferences, medical congresses, AGMs, awards ceremonies and multi-day conventions. The simplest test: if there is a published programme and delegates attending it, it is a conference booking.
How do you select the right conference staff?
Every booking is reviewed by our operations team before anyone is confirmed, rather than filled automatically from a rota. On multi-day conferences we hold the same team across all the days wherever we can, so your brief only has to be given once and delegates see the same faces on day three as on day one.
Can you supply exhibition and conference registration staff?
Yes, and this is one of the most common briefs we get. Where a conference runs alongside a show floor, one team can cover the registration desks for both. Check-in, badging and door control sit with the conference team. Anything happening on an individual company's stand is exhibition staff and is quoted separately.
Do you supply conference hostesses?
Yes. Conference hostesses take the delegate-facing front of house roles: welcoming people in, working the desk and guiding them to the right room. For hosting outside a conference programme, product launches and brand events, that sits with our event hosts and hostesses.
Which UK conference venues do you cover?
We staff every major UK conference venue, including ExCeL London, Olympia London, the Business Design Centre, the QEII Centre, Manchester Central, the ICC and NEC in Birmingham, ACC Liverpool, Harrogate Convention Centre, the SEC in Glasgow and the EICC in Edinburgh. Teams are drawn from the nearest hub, so venue crews are local to the city they work in.
Where in the UK do you supply conference staff?
Every major UK conference city, through our London event staff, Manchester event staff, Birmingham event staff, Leeds promotional staff and Edinburgh promotional staff teams, with the rest of the network reaching the cities in between.
How much does conference staffing cost, and how far ahead should I book?
There is no single day rate that fits every conference. What moves the number is which roles you need, how many people, how long the shifts run, the city, and whether it spans more than one day. On timing, book as early as you can for the peak weeks when several conferences compete for the same dates in the same city. Outside those weeks short notice is usually workable.
